What is gruppenplan.de?
A web app that allows you to easily distribute individuals and groups into rooms and spaces.
Who is gruppenplan.de for?
Tour operators and tour guides
Teachers (school trips)
Hotel owners & hotel staff
Cruise organizers
Operators of campsites
Convoy organizers
Anyone who wants to organize larger groups or trips
Typical use case, or what does room allocations mean?
You have a large number of clients, both in groups and as individuals, for whom you want to organize a group trip.
To accommodate your clients cost-effectively, you book an entire hotel.
Who will stay in which room?
What group preferences are there (who wants to stay with whom)?
How can the room allocation be organized to fulfill as many of these preferences as possible?
Separate rooms by gender
Mixed or separate group areas can be configured in detail
On children's / school trips: boys and girls can be strictly separated from each other
Allow your clients to enter their own group preferences
Make your job easier by letting your trip participants enter their room preferences (who wants to stay with whom) themselves.
Editing steps
- Specify rooms
- Enter trip participants
- Enter groups
- Generate room allocations in one click
Give guests their own information page
Travel participants can carry out the following actions on a specially activated webpage:
Submit a group preference
View their assigned room and its occupants
Public trip information
Private travel information for logged in trip participants
Typical problems when trying to organize travel for large groups
- A customer (e.g. a school teacher on a school trip) wants to organise a group trip and visits the website of a tour operator.
- The customer realises that all rooms and their occupants must be known and specified in detail when booking.
- The customer is overwhelmed and cancels the booking frustrated.
Our solution for organizing trips with large groups
- Each participant books only one sleeping place for themselves.
- Travellers enter their desired roommates.
- Our program takes over the planning to find the optimal spot for each participant, taking all group preferences into account.
- This way, no one is overwhelmed by the organization, and everyone is happy.
Extensive methods for shared editing
We have devised extensive methods to make the planning, processing and organization of group trips as easy as possible.
With role-based access and editing permissions, organizational tasks can be distributed among multiple people, significantly simplifying the process.
Spaces of any kind
Use our program to manage not only rooms but also other spaces:
Houses
Tents
Tent spaces
Desks
Vehicles
Parking lots
Teams
Use our information system as support even during a trip
Does the customer need a ski pass, has he already paid for it?
Use self-defined tags to add any additional information to people, rooms or groups. Our web application allows you to do this easily and in real-time during a trip.
Examples: ski-pass-paid, skis-rented, boot-size-36
Advantages for Trip participants
For high customer satisfaction
Personal preferences
Customers get rooms with the room-mates they want, even when traveling in large groups, without having to pay separately for single rooms.
Easy access to information
Customers can obtain information themselves immediately at any time instead of waiting in queues at reception or on the phone.
Simple Digital Self-Service
Well-functioning, digital self-service is particularly popular with younger customers.
Advantages for Tour operators
For higher sales and lower costs
Unique selling point
Customer loyalty through individual adaptation to personal wishes and modern digital guidance - a unique selling point compared to other providers.
Significant Time savings
Time reduced by 90% – tasks that used to take days are now completed in an hour or less.
Optimal Room Utilization saves money
Cost-effective with the minimum necessary rooms booked.
Technical features
Real-time data processing
Allows several users to work on the same trip at the same time, just like in Google docs.
Modern search algorithms
Modern search algorithms are used to achieve the most precise and optimal result possible.
GDRP complient data protection
Following strict EU data protection, no selling and arbitrary sharing of data with third parties.
Try for free now
Just sign up now and try it out without any costs. No credit card required.
Password free login
No passwords needed. New OAuth standards allow you to log in with just 2-3 clicks.
Good readability
Due to high contrast.
Fast and efficient
We always keep an eye on website performance and take a good user experience seriously.
Modern design
A modern website that not only looks good but is also easy to use.
Responsive Design
Works smoothly on all screen sizes, whether desktop PC, smartphone or tablet.
Statistics
We are proud to help our customers save much time and money
3150+ Spaces/Rooms
2830+ People
580+ Groups
1900+ Group members
657+ Hours of time saved
Calculated based on 5 minutes per person, room, and group member
16447+ USD of costs saved
Calculated on the basis of $25 per hour of time saved