Simplify your group organization

Your ultimate tool for organized group trips

Start now
What is gruppenplan.de?

What is gruppenplan.de?

A web app that allows you to easily distribute individuals and groups into rooms and spaces.

Who is gruppenplan.de for?

Who is gruppenplan.de for?

Tour operator and tour guide

Teachers (school trips)

Hotel owner & hotel staff

Organizer of cruises

Operators of campsites

Convoy organizers

Everyone who want to organize larger groups or trips

Typical use case, or what does room allocations mean?

Typical use case, or what does room allocations mean?

Imagine following situation

You have a large number of clients, both in groups and as individuals, for whom you want to organize a group trip.

To accommodate your clients cost-effectively, you book an entire hotel.

Now, a few questions arise:

Who will stay in which room?

What group preferences are there (who wants to stay with whom)?

How can the room allocation be organized to fulfill as many of these preferences as possible?

Our goal is to answer these questions in the best possible way for you.

Separate rooms by gender

Separate rooms by gender

Mixed or separate group areas can be configured in detail

On children's / school trips: boys and girls can be strictly separated from each other

Allow your clients to enter their own group preferences

Allow your clients to enter their own group preferences

Make your job easier by letting your trip participants enter their room preferences (who wants to stay with whom) themselves.

Editing steps

Editing steps

  1. Specify rooms
  2. Enter trip participants
  3. Enter groups
  4. Generate a room allocations per click
Let trip participants inform themselves

Let trip participants inform themselves

Travel participants can carry out the following actions on a specially activated webpage:

Input of group requests

Viewing the assigned room and its occupant

Public trip information

Private travel information for logged in trip participants

Problems with typical travel organization with large groups

Problems with typical travel organization with large groups

  1. A customer (e.g. a school teacher on a school trip) wants to organise a group trip and visits the website of a tour operator.
  2. The customer realises that all rooms and their occupants must be known and specified in detail when booking.
  3. The customer is overwhelmed and cancels the booking frustrated.
Our solution for organizing trips with large groups

Our solution for organizing trips with large groups

  1. Each participant books only one sleeping place for themselves.
  2. Traveler enter their desired roommates.
  3. Our program takes over the planning to find the optimal spot for each participant, taking all group preferences into account.
  4. This way, no one is overwhelmed by the organization, and everyone is happy.
Extensive methods for shared editing

Extensive methods for shared editing

We have devised extensive methods to make the planning, processing and organization of group trips as easy as possible.

With role-based access and editing permissions, organizational tasks can be distributed among multiple people, significantly simplifying the process.

Spaces of any kind

Use our program to manage not only rooms but also other spaces:

Houses

Tents

Tent spaces

Desks

Vehicles

Parking lots

Teams

Use our information system as support even during a trip

Use our information system as support even during a trip

Does the customer need a ski pass, has he already paid for it?

Use self-defined tags to add any additional information to people, rooms or groups. Our web application allows you to do this easily and in real-time during a trip.

Examples: ski-pass-paid, skis-rented, boot-size-36

Advantages for Trip participants

For high customer satisfaction

Individual customer wishes

Customers get rooms with the room-mates they want, even when traveling in large groups, without having to pay separately for single rooms.

Fast self-information

Customers can obtain information themselves immediately at any time instead of waiting in queues at reception or on the phone.

Simple Digital Self-Service

Well-functioning, digital self-service is particularly popular with younger customers.

Advantages for Tour operators

For higher sales and lower costs

Unique selling point

Customer loyalty through individual adaptation to personal wishes and modern digital guidance - a unique selling point compared to other providers.

Significant Time savings

Time reduced by 90% – tasks that used to take days are now completed in an hour or less.

Optimal Room Utilization saves money

Cost-effective with the minimum necessary rooms booked.

Technical features

Real-time data processing

Allows several users to work on the same trip at the same time, just like in Google docs.

Modern search algorithms

Modern search algorithms are used to achieve the most precise and optimal result possible.

GDRP complient data protection

Following strict EU data protection, no selling and arbitrary sharing of data with third parties.

Try for free now

Just sign up now and try it out without any costs. No credit card required.

Passwordless login

No passwords needed. New OAuth standards allow you to log in with just 2-3 clicks.

Good readability

Due to high contrast.

Fast and performant

We always keep an eye on website performance and take a good user experience seriously.

Modern design

A modern website that not only looks good but is also easy to use.

Responsive Design

Works smoothly on all screen sizes, whether desktop PC, smartphone or tablet.

Statistic

We are proud to help our customers save much time and money

1890+ Spaces/Rooms

1760+ People

370+ Groups

1220+ Group members

407+ Hours of time saved

Calculated based on 5 minutes per person, room, and group member

10187+ USD of costs saved

Calculated on the basis of $25 per hour of time saved

Updated at:
Build number:
4008

Table of Contents

  1. 1) What is gruppenplan.de?
  2. 2) Who is gruppenplan.de for?
  3. 3) Typical use case, or what does room allocations mean?
  4. 4) Separate rooms by gender
  5. 5) Allow your clients to enter their own group preferences
  6. 6) Editing steps
  7. 7) Let trip participants inform themselves
  8. 8) Problems with typical travel organization with large groups
  9. 9) Our solution for organizing trips with large groups
  10. 10) Extensive methods for shared editing
  11. 11) Spaces of any kind
  12. 12) Use our information system as support even during a trip
  13. 13) Advantages
  14. 14) Technical features
  15. 15) Statistic